SCUG Board of Director Positions

General Board and Officers

  1. President
  2. Vice President of Finance
  3. Vice President of Programs
  4. Director of Technology
  5. Director of Media & Marketing
  6. Director of Administration
  7. Director of Membership - Customers
  8. Director of Membership – Sponsors/Partners
  9. Director of Events & Logistics
  10. Director of Oracle & Quest Relations
  11. Oracle Business Partner Advisor
  12. Director of Community Outreach

President


The President is the Chief Executive Officer and shall have general supervisory responsibility over the Organization.  The President shall conduct all business meetings of the Organization and its General Board and /or Executive Committee, and all business transactions contained therein (nominations, voting, amendments to Bylaws, etc.), The President shall be authorized as signatory on checks drawn on SCUG’s general account.

The President shall be an ex-officio member of all committees, except the Nominating Committee and shall perform such other duties as assigned by the Executive Committee, including correspondence and communication with Oracle, Business Partners, Business Partner Prospects, other User Groups or their leadership, and Oracle Customers unless delegated to another role.

The President shall also act as the supporting communication liaison between the Quest Users Group, the other SCUG Officers, and other User Group leaders to share information concerning speakers, business meeting format, and the general rules of membership to the Director of Oracle and Quest relations.  The President will make every effort to attend the annual User Conference (COLLABORATE), INFOCUS, and/or Oracle OpenWorld, or ensure that a member of the Executive Committee attends as a representative of SCUG. The President will also make every effort to participate in the Oracle North America User Group Leaders events and meetings and report back to the General Board, or designate another Executive Committee member to fulfill this responsibility as needed.


 

 Vice president of finance


The Vice President of Finance (VPF) is responsible for oversight of all accounting for the Organization including but not limited to; issuing invoices, receiving and recording payments, for the deposit of monies to the Organizations bank account and shall be authorized as signatory on checks drawn from SCUG’s general account.  He/she shall maintain proper records of all financial transactions and shall be subject to and cooperate with the financial review required by these Bylaws or any review as authorized by the Executive Committee.  The VPF shall perform any other duties as assigned by Executive Committee, and ensure the Organization is in compliance with any and all state and federal tax compliance and filing laws and deadlines, and may utilize local CPA resources at the approval of the Executive Committee to assist with compliance.  The VPF shall prepare a basic annual budget and maintain a basic forecast to actuals throughout the year to ensure there are no overruns.  The VPF also approves requests for expenditures as it relates to the suitability of expenses, and feasibility of the cost.

 


 

Vice President of Programs


The Vice President of Programs (VPP) shall act in the place of the President, if the President is absent, or otherwise unable to perform his/her duties. The VPP shall be responsible for setting the event agenda including timing, format, speaker registration and communication and session arrangement, call for papers and review/approval of content, and managing and publishing this content for all of the User Group meetings, work closely with the other Board Members to coordinate related activities.  The VPP will strategize on repeating meeting agenda arrangements and processes that work well, and changing and improving those that don’t, as well as strategy on variations to existing meeting formats to keep meetings fresh and engaging for the members.  The VPP shall also ensure content is in accordance with SCUG’s mission. He/she will assist the President by managing adherence to the Bylaws governing the Organization and will perform other duties as assigned by the General Board.  The VPP is a highly coordinated position that will communicate action items to other board members to ensure program content is posted and marketed adequately and appropriately.

 


 

director of technology


The DOT shall oversee the database of SCUG members and is responsible for maintaining and updating the SCUG website to ensure that it properly displays all of the information it is intended to. Other duties include but are not limited to:  Oversight of any postings on the website, oversight of all electronic communication to the members and non-members, ensuring all SCUG website hyperlinks operate as intended, controlling shared member database information with sister user groups (like Quest and Oracle), making recommendations to the Executive Committee for enhancements to the website, assisting with troubleshooting website questions and issues, facilitating fixes, and any other duties as may be assigned by the Executive Committee. The DOT shall also serve as primary interface between the any technology vendors for the organization such as web hosting and email and any support personnel needed to keep the website current and in working order.  The DOT from time to time may seek technology solutions for the organization to facilitate automation of repetitive tasks that other board members may be handling.


 

director of media & marketing


The Marketing Director is a creative position that shall be responsible for the overall marketing, branding and image of the Organization and drafts a marketing strategy or guidelines for the board to follow that includes social media posting, groups postings, forums and general meeting email marketing.  The Marketing Director shall establish protocols for the review and approval of all media and marketing collateral.  As part of branding; logos, tag lines, letterheads, mailers (e-mail or hard copy), event notifications, and web content are to be reviewed and approved by the Marketing Director to ensure a consistent message that supports the Bylaws and objectives of the Organization.  The Marketing Director shall be responsible for the content and overall design of all publications, communication, collateral materials, web pages, and any other media published on behalf of the Organization.  The Marketing Director is also responsible to manage the selection and content of potential or existing Social Networking sites, chat room sites, web links, and other digital media that the Organization may deem beneficial to utilize.


Director of Administration


The Director of Administration (DOT) shall be responsible for recording minutes of any Organization meeting that may include Regular, Special, Executive Committee, and General Board meetings.   He / She shall also be responsible for supply of registration materials (such as name badges, sign-in sheets, raffle tickets, etc.), and any other required materials to conduct the business meeting.  Additionally, the DOT shall maintain non-financial records and legal documents of SCUG. He / She shall assist the other board members with notices and any other mailings or communication to members, and shall perform such other duties as may be assigned by the Executive Committee.


 

director of membership - customers


The Director of Membership – Customers (DOMC) shall maintain a database of SCUG customer members and prospects, is responsible for maintaining and updating the SCUG website to ensure that it properly displays all of the information it is intended to as it relates to customer memberships data and information.  Other duties include but are not limited to:  review and recommend any changes to the annual dues for customers, strategize on customer engagement and attendance, prepare customer oriented collateral such as a web page or brochure introducing customer prospects to the benefits of the organization and their membership, and any other duties as may be assigned by the Executive Committee. The DOMC shall also serve as primary contact with customers wishing to sign up or attend as a guest, or have any questions related to their membership, renewal, or potential membership with SCUG. 


 

director of membership - partners & sponsors


The Director of Membership – Sponsors/Partners (DOMSP) shall maintain a database of SCUG sponsor and partner members and prospects, is responsible for maintaining and updating the SCUG website to ensure that it properly displays all of the information it is intended to as it relates to sponsor/partner memberships data and information.  Other duties include but are not limited to:  review and recommend any changes to the annual dues model for partners, strategize on partner engagement and attendance, prepare partner oriented collateral such as a web page or brochure introducing partner prospects to the benefits of the organization and their membership, maintain sponsor records, offerings and catalogs, create and update meeting trade show exhibitors diagram and print copies for the meeting, and any other duties as may be assigned by the Executive Committee. The DOMSP shall also serve as primary contact with partners wishing to sign up or attend, or have any questions related to their membership, renewal, or potential membership with SCUG.  This role works in concert with the Oracle Business Partner Liaison role(s).


 

director of events & Logistics


The Director of Events & Logistics (DOEL) shall be responsible for the strategic objectives involved with planning and setting up the Regular Meetings.  Some of the duties include but are not limited to:  site selection, suggesting special event space ideas, date selection and SCUG meeting calendar creation taking into account no fly zones and other events/conferences timing that may conflict, room arrangements, facility contracts, coordination with the Banquet Coordinator, arranging for equipment rental required for any presentations, making pertinent announcements throughout the meeting to attendees, and any other duties as may be assigned by the General Board.  The DOEL will work closely with the VPF to ensure budgets are understood and not exceeded, and with the President and Vice President of Programs to understand facility space and timing requirements.  The VPF or the President may sign venue contracts.


 

director of oracle & quest relations


The Director of Oracle and Quest Relations (DoOQR) shall act as the primary communication liaison between the Oracle user group organizers, the Quest Oracle Community organization, the other SCUG Officers, and other User Group leaders to ensure meetings are posted on the Quest SCUG group site and updated accordingly, and posted to the Oracle events site, request sponsorships and meeting support from them such as  sessions, speakers, giveaways, obtain annual no fly zone calendars and where relevant communicate business meeting format, and the general rules of membership.  It is also expected that the DoOQR represent SCUG by attending any Quest or Oracle user group leadership related calls and meetings and reporting back to the SCUG Board with news, updates, action items from those events or communications.  The DoOQR shall delegate attendance to another available SCUG Board member if they are unable to attend above mentioned events.  Any Quest or Oracle sponsorships secured shall be communicated to the SCUG Board by the DoOQR.


 

Oracle Business Partner Advisor


The Oracle Business Partner Advisor shall be a non-voting member of the General Board. This position is appointed by the President (with the approval of the Executive Committee). The appointee must represent a Vendor Member company and that company must be a Certified Oracle Business Partner. He/She shall serve a two-year term as an advisor to the SCUG General Board and will have input into the planning and program management aspects of our Regular Meetings. 

He/She will manage the offering to the Oracle Business Partners community and identify new opportunities for the Vendor Members to serve the member constituency.  He/she will offer input into the Vendor Membership pricing structure, marketing opportunities that SCUG can offer to the Vendor Members / Business Partner community, and any other duties as may be assigned by the General Board.  The Executive Committee will retain the right to terminate or replace the person in this position at any point in their term, if their relationship as an Oracle Business Partner changes or any other member of the Executive Committee deems it necessary due to inappropriate action or representation at a SCUG event.

 

director of community outreach


The Director of Community Outreach (DCR) is a position which may be appointed by the President with approval of the Executive Committee.  Any Customer or Vendor Member of the SCUG in good standing may volunteer for this position. He/she shall serve a two-year term.  The primary responsibility of this Office is to solicit feedback from our user community and help the General Board in understanding and considering the user community’s feedback during the General Board’s planning of events and communications to our community.  The DCR shall compose, distribute, gather and compile all meeting survey responses and report back to the General Board on those results, as well as devise any other means for collecting community feedback (e.g., interim surveys to the Membership throughout the year).  All proposed surveys and any other related user community correspondence and communication will be approved by the Executive Committee before being distributed.  This role may from time to time stand up and present at the SCUG meetings for a few minutes to engage with the community at the Executive Committee’s discretion.  The Executive Committee will retain the right to terminate or change the person in this position at any point in their term if their relationship as either an Oracle Business Partner Member or Customer Member changes or any member of the Executive Committee deems it necessary due to inappropriate action or representation at a SCUG event or during communication with the Community.